Gift Acceptance Policies

Mission: The mission of the North Caroliniana Society is historical preservation, library service, and perpetuation of state literary and cultural heritage.

1) Purpose of Policies and Guidelines

North Caroliniana Society (“the Society”) solicits donations to support the growth and mission of the Society. The purpose of these policies is to set forth guidelines for the acceptance of gifts in order to ensure that achieving the mission of the Society is not compromised as a result of such gifts, to provide the underlying principles for soliciting gifts, and to identify situations for which Executive Committee approval is required prior to acceptance of a gift.

These policies govern the acceptance of gifts by the Society and provide guidance to prospective donors when making gifts to the Society. The provisions of these policies shall apply to all gifts received by the Society for all its program.

2) Acceptance of Gifts

The Society solicits and accepts monetary or in-kind gifts that are consistent with the activities, policies, mission, goals and programs of the Society. Donations and other forms of support will generally be accepted from individuals, partnerships, corporations, foundations, government agencies, or other entities.

3) Type of Gifts

The following criteria govern the acceptance of each gift form:

  • Cash – Cash gifts are acceptable in any form of US currency only including cash, checks, money orders, and wire transfers. Checks should be made payable to: North Caroliniana Society sent to c/o University of North Carolina, Wilson Library, CB #3930, Chapel Hill, NC 27515-8890.
  • Securities – The Society will accept publicly-traded securities which will be sold upon receipt less brokerage fees or commissions. For gift crediting and accounting purposes, the value of the securities shall follow IRS regulations.
  • Other – Gifts of real property and/or personal property may only be accepted upon approval of the Executive Committee.

4) Endowment Fund Policies

Terms and conditions must be agreed upon before an endowment is established. If the purpose for which the fund is established no longer meets the needs of the Society, the Society may designate an alternative use in the spirit of the donor’s original intent for the gift to further the objectives of the Society. The Executive Committee will approve endowment gifts and establish endowment funding requirements.

5) Restrictions on Gifts

The Society will accept unrestricted gifts, and gifts for specific programs and purposes, provided that such gifts are consistent with its stated mission and that support its core programs, as well as special projects.

The Society will not accept gifts that are for purposes outside the mission of the Society. In addition, it will not accept gifts that have potential financial and legal liability.

6) Gift Acknowledgement

The Society will provide written acknowledgement of gifts and comply with current IRS filings when needed.

7) Changes to Charitable Gift Acceptance Policies and Guidelines 

These policies and guidelines have been reviewed and accepted by the Society’s Executive Committee. The Executive Committee must approve any changes to or deviation from these policies. Recommendations for amendments may be made as needed. The policies and guidelines will be reviewed as needed by the Executive Committee.